PSFR ADMINISTRATION ASSOCIATE IN UK-UNHCR

by Admin Wed Feb 27, 2013 2:57 am

PSFR Administration Associate

UNHCR
£37,000– 45,000 depending on skills/experience
London

Contract
Ref: PSFR Administration Associate, UNOPS G6
Closing Date: 28 February 2013
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1. General Background

The organization has great ambitions for growing the private sector income and is entrusting PSFR with an increasingly larger investment budget.

As a result of a planned aggressive growth of income and the related growth of investment budget, PSFR is relying on well-functioning structures, processes and practices for managing the financial activities. Many of these are in place, but there are still essential improvements required to ensure alignment with current practices and policies.

UNHCR's Private Sector Fund Raising (PSFR) have recently formed a Fundraising Development Unit. One of the core objectives of this team is to increase global income received through digital and emergencies and to ensure the fundraising network has the content and creative they need to carry out effective fundraising.

The PSFR Administration Associate will support the Senior Global Fundraising Development Officer in ensuring information in MSRP is correct and up to date and providing general administrative support. The incumbent supports the Senior Global PSFR Officer in ensuring adequate oversight and control of the PSFR investment and income recording in the specified region as well as assisting with human resource processing. The incumbent works with the region, as well as with the Fundraising support Unit in PSFR, to help address budgetary issues and reporting to ensure accuracy and consistency of budgetary and financial information. The incumbent will ensure up-to-date and detailed budgetary and financial information pertaining to the geographical area of responsibility is available for regular scheduled reporting and on request as required. This includes budgetary and contractual status information on staff, UNOPS consultants, ABOD and operational projects under all sources of funding.

2. Purpose and Scope of Assignment

• Up to date and accurate finance, administrative and Human Resources data in MSRP and other systems provided by UNHCR;
• Timely and accurate monthly, quarterly, mid-year and annual income and expenditure reporting provided to PSFR management in the region and the Fundraising Support Unit in Geneva;
• Assist the Senior Global PSFR officer and the PSFR Partners in the region with the preparation of the annual budget, budget analysis and financial planning, according to the budget format provided by the Fundraising Support Unit in Geneva;
• Assist the Senior Global PSFR officer and the PSFR Partners in the region with the preparation of the annual,Quarterly, mid-year and monthly income and expenditure reports according to the formats provided by Fundraising Support Unit in Geneva;
• Assist the Senior Global PSFR officer and PSFR’s Partners in the region with ad-hoc global reviews, internal controls, audits and quality reviews;
• Assist the Senior Global PSFR officer and PSFR’s Partners in the region to keep track on significant variances between approved budget and actual results and implementation rates, through clear reporting, ensuring timely budget expenditure revisions and income forecasts are made and submitted to the Fundraising Support Unit in Geneva;
• Is responsible to ensure accurate and timely income recording in MSRP and monthly reconciliation of the income account(s) managed by PSFR;
• Is responsible for ensuring accurate and timely expenditure recording in MSRP and monthly reconciliation of expenditure linked to PSFR managed budgets in the region;
• Assists in the recruitment of staff and any affiliated workforce including advertising of vacancies, collecting candidate applications, and all administrative aspects of the recruitment, archiving and maintaining records and liaising with the relevant counterparts to ensure appointments are achieved as planned;
• Prepares and maintains regular reports on projects, procurement submissions and other inventory reports pertaining to the PSFR region and the Regional activities;
• Ensures best practices and procedures for financial and administrative management and office management are implemented and provides training and advice when required;
• Manages procurement, contract processes, requisitions and purchase orders and spending authorities, linked to goods and services procured by PSFR in the region when required;
• Supports the PSFR staff in the region with travel requests and travel plans and bookings, when required
• Support PSFR staff with the venue selection and administration of meetings, skill-shares and other events as planned in the Region when required;
• Performs other duties as required.

3. Monitoring and Progress Controls

The PSFR Administration Associate will be directly accountable to the Senior Global Fundraising Development Officer and is expected to deliver on the following areas:

• Provide project and administration support to the Head of Unit
• Provide financial and administration support to the Head of Unit
• Co-ordinate travel for the Head of Unit in liaison with the Administration and Finance Associate
• Assistance in the recruitment and induction of staff
• Spearhead formulation of office and administration procedures leading to the effective running and ongoing positive development of the Fundraising Development Unit

4. Qualifications and Experience

a. Education

Completion of secondary education with post-secondary certificate/training in Business Administration, Finance, Human Resources, Economics and/or other related fields

b. Work Experience

Minimum 6 years of working experience with Administration, Finance and or Human Resources, preferable with UNHCR or another UN Agency

c. Key Competencies

ESSENTIAL

- Excellent financial skills
- Analytical thinking
- Strong ability to produce and analyze reports rapidly
- Excellent computer skills and practical experience in working with Excel and an ERP or accounting system
- Excellent interpersonal skills
- Demonstrated ability to work with others in a team environment
- In offices where the working language is not English, excellent knowledge of the working language of that duty station and working knowledge of English

DESIRABLE QUALIFICATIONS & COMPETENCIES

- Knowledge of UNHCR administrative and financial rules and procedures
- Experience in working with MSRP
- Good working knowledge of MS Office including Access

For online Application Follow the Link [Only admins are allowed to see this link]tsId=3

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